There are a lot of “necessary evils” in life. Routine maintenance is often painted as one of them, a task to put off and groan at. However, you should view it as a financial gain and morale booster.
Routine maintenance for your business can help you succeed in three different ways: reducing the chance of replacing costly appliances or systems, keeping your employees healthy in a clean space, and reducing your overall stress.
Hiring a professional facility maintenance company takes the burden of maintenance and cleaning off your hands — so you can focus on what you do best. Read on to find out key routine maintenance to upkeep, how much money you could save, and more.
The Iowa Department of Administrative Services defines routine maintenance as “an essential part of the ongoing care and upkeep of any building.” The main types of routine maintenance to keep up with in an office setting are:
Note that this isn’t an extensive list. There are other minor services, such as office chair cleaning, to consider. Or, you may have different equipment depending on your business. For example, a dental office likely needs regular maintenance and cleaning for its electric dental chair.
Make sure whichever commercial faculty you hire is prepared to provide regular maintenance for all equipment and services.
It’s important to consider a facility maintenance company that also offers preventive maintenance, emergency repairs, and equipment replacements. You don’t know what state your systems and appliances are in.
Having a certified expert who can handle all scenarios helps you avoid hiring additional services. This means more money retained and less stress on your part.
Our routine maintenance list should be prioritized for an office space. Avoiding maintenance can cost thousands to repair or replace if not managed properly. In Florida, the tropical climate and storms make the air conditioner (AC), plumbing, and electrical systems the most common to replace. Below, we have quotes to replace these systems.
This is $41,000 altogether to replace these systems. Meaning, you could save $41,000 if you keep up with routine maintenance. Of course, this doesn’t mean these systems will last forever, but it does mean you keep more money in your pocket for longer — and you can avoid getting all three bills at the same time.
Here, you won’t find a con section for routine maintenance. There are only pros, such as keeping bills lower, safety compliance, and a better emotional well-being.
A singular broken electric outlet can pose a risk to the safety of others. Neglecting regular check-ups of important appliances and systems puts your legal safety net at risk. If your company’s air conditioning goes out, you’d likely need to shut down the office until it’s fixed. This can result in lower productivity and people being unable to work.
Poor disinfectant procedures and the use of harsh chemicals can also cause problems. Think about it — say you use the wrong chemicals on a wooden floor and it causes damage. Or, a cleaner peels away the protective sealant on tile. The floor could need to be entirely replaced, and an employee could trip on the damaged surface.
It’s important to hire a highly-rated commercial cleaner or maintenance service to keep employees and your property safe. It’s easier to hire a certified professional upfront, rather than after accidentally damaging your office space and having them fix mistakes.
Let’s face it, no one feels motivated in a dirty office. In 2025, many companies, such as Dell, JP Morgan Chase, and AT&T, are requiring employees to be back in the office according to Founder Reports.
Many other companies are also following the back-to-office trend, either in a full-time or hybrid capacity. This means it’s prime time to refocus on creating a sanitized, orderly space for your employees.
It’s especially important to schedule a deep clean before flu season, when a virus outbreak is most likely to occur. A Staples Survey found employee productivity dropped 50% when sick. Less productivity means a dip in your earnings.
67% of business leaders report being more stressed in 2025 compared to 2024, according to a Sentry Study. While there are many economic and social aspects to consider in this statistic, findings point to stress over equipment upkeep as a factor. The same study reported 97% business owners pushing off upgrading equipment due to high costs and scarcity.
Hiring a certified commercial maintenance and cleaning company can reduce upgrade costs by keeping your current equipment in top shape. A commercial company also reduces the stress of keeping up with compliance laws, permits, and inspections. These would be handled for you.
Eliminating some of these responsibilities allows you to reconnect with the innovative part of your business.
Overall, there are many benefits to keeping up with routine maintenance. It saves you money, keeps your office safe and clean, along with reducing overall stress. If you fail to maintain your business’s systems and equipment, you could be hit with a bill of $41,000 (or more).
Florida’s humid and hurricane-driven climate wears down and potentially damages your building at a faster rate than other states. Get your business checked out sooner rather than later, including a commercial cleaning for office morale and safety.
Start checking off routine maintenance goals with a comprehensive facility service. Our service offerings can be tailored for your office space, ensuring your facility stays in peak condition year-round. We offer all services mentioned in this blog and more.
Stop putting off maximizing your office’s potential. Contact us for a free quote for your building today.